Wilson County Vendor Market

1.

General Expectations

• Vendors must be approved in advance before setting up at WCVM.
• All vendors are expected to remain open for the full market duration (1:00 PM – 6:00 PM).
• Early teardown is not permitted unless authorized by WCVM staff.
• Booths and food trucks must be clean, safe, and professional at all times.
• Vendors are responsible for bringing their own signage, tents, tables, and change unless otherwise agreed.
• We encourage a welcoming, family-friendly environment with no offensive language, graphics, or behavior allowed.
• Vendors are expected to dress professionally while representing their business at the market.
• This is a rain-or-shine event. In the event of dangerous weather, we will do our best to notify everyone by 5:00 PM on Friday, though notice cannot be guaranteed due to unforeseen circumstances.
• You can text or call 615-669-9089 to confirm if the market is cancelled Friday evening or Saturday morning.
• More than one recurrence of no-showing without a 7-day notice to WCVM may result in a suspension or ban from the market.

2.

Payments & Refund Policy

• Booth fees are to be paid through invoice unless given written permission from the market to pay in a different form.
• Refunds will not be issued for no-shows, late cancellations (less than 7-day notice), or early departure.
• WCVM reserves the right to deny future participation for repeated no-shows or cancellations without notice.

3.

Insurance, Liability & Indemnification

• All vendors agree to list Wilson County Vendor Market, 210 Old Laguardo Rd W, Lebanon, TN 37087 as additionally insured on their general liability insurance policy. You can get coverage (e.g., via NEXT Insurance) for approximately $30/month. It is free to add additional insured parties.
• Cancellation of coverage or falsification of insurance documentation may result in immediate removal from the market and potential legal action, especially if injury or damages occur.
• WCVM is not responsible for loss, theft, damage, or injury during the event.
• Vendors agree to indemnify and hold harmless WCVM, its organizers, and property owners from any liability arising from their participation.

4.

Setup & Parking

• Setup begins as early as 11:45 AM. Vendors must be fully set up by 12:45 PM.
• Vendors will be directed to designated unloading/loading zones.
• All vendor vehicles must be moved to the Life Church parking lot by 12:45 PM.

5.

Booth Assignments & Market Layout

• WCVM currently operates on a first-come, first-serve tent setup model. This may evolve in the future.
• No subletting or booth sharing without prior written approval.

6.

Marketing & Media

• By participating in WCVM, vendors grant WCVM permission to post and edit photos or videos of their products, booths, tents, food trucks, logos, and any other materials deemed marketing content for the purpose of growing their business through the market.
• This may include, but is not limited to, use of AI or AI-based tools utilized by WCVM's marketing team to enhance promotional efforts.
• Vendors are encouraged to promote their attendance on social media using official graphics or hashtags.

7.

Market Conduct

• WCVM reserves the right to remove any vendor who:
  • Does not comply with these terms
  • Behaves disrespectfully toward staff, guests, or fellow vendors
  • Sells prohibited or unapproved items
• All decisions made by WCVM management are final and non-negotiable.